What to Write in a Thank You Card After an Interview

thank you emails after interview - samples

If you're looking for how to write a professional person thanks electronic mail or annotation after your interview, you've come to the right place.

I'g going to share exactly what to do (and Non exercise) when thanking the employer, based on my experience as a recruiter. And I'll give you plenty of sample thank yous emails that you can use for inspiration, besides!

Considering the truth is: sending a follow-up bulletin to thank the interviewer is a neat thought, only if yous don't ship the right type of bulletin, it tin do more impairment than good. So what yous say matters!

Let's get started…

Exercise You Need to Transport a Thank you Electronic mail Later on an Interview?

It'due south recommended that you lot transport a thank you email subsequently each job interview yous attend. Doing and then shows the employer that you lot appreciate their time, and just as chiefly, that y'all're still interested in the position. Afterwards attending an interview, the employer isn't certain that you withal desire this job (simply similar you're non sure if the interview went well and they want to hire you).

So it's important to write a thank you bulletin and to reaffirm your interest in the position and tell them that you're eager to hear nearly the next steps. If you don't say this, they won't know!

How to Write an Interview Cheers Electronic mail/Note

Begin with a professional person or formal greeting (east.yard. "Hello Susan," or "Dear Susan,")
Thank the interviewer and tell them that you appreciate their time spent during the task interview
Mention something specific y'all talked to them about in the interview, that you enjoyed learning about, so they know that this interview thanks annotation is written specifically for them
Reaffirm your interest in the position and tell the reader that you expect frontwards to hearing well-nigh the adjacent steps in the hiring process
Tell the interviewer that they should experience gratis to contact you if they need any additional information or accept follow-up questions in the meantime
Optional: Include something to reaffirm that you're confident you tin perform well in this role and explain why
If you interviewed with multiple people in a single day and want to thank them all, send a separate thanks note to each for a more personalized feel

Note that step #half-dozen isn't 100% necessary to include in a thanks note or thank you lot email afterwards an interview, simply is a dainty touch to add.

You'll run into these steps in the interview thank you note/email examples below, so don't worry if yous're still not certain what to write!

Equally one final tip before we motility on, I recommend y'all ask each person for their business concern card afterwards an in-person interview, so that you have their email address and proper noun saved!

If you went on a video or telephone interview, y'all can enquire for their contact details at the end of the chat. Simply explain that information technology's for the purpose of following up and sending a thanks message.

4 Best Thank You lot Email Samples After an Interview

Below, yous'll observe iv practiced sample thank-you lot emails. These can also be sent as a typed or handwritten notation if y'all prefer.

Later in the commodity, I'll embrace the pros and cons of sending this via email versus a handwritten thank you lot letter/note. So if you're non sure which to send, make sure to read until the finish.

For now, just know that you tin use these sample thanks emails in both cases.

Sample Interview Thanks Email/Notation #1:

Hello <Interviewer's Proper name>,

Thank you for taking the time to interview me <yesterday/Fri/etc>. I enjoyed our chat most <specific topic you lot discussed> and information technology was great learning about the <Job Championship> position overall.

Information technology sounds similar an exciting opportunity and a part I could succeed and excel in. I'm looking forrad to hearing whatever updates you can share, and don't hesitate to contact me if you take questions or concerns in the meantime.

Best regards,

<Your First and Last Name>

This is a brusque, casual email that'southward best for modern industries like tech, e-commerce, digital marketing, etc.

This blazon of short message likewise makes an ideal thank you email to a recruiter or Hour person afterwards a phone interview or other outset-circular interview. At that stage, you don't need to be sending a lot of detail in your cheers letter; y'all only want to give cheers and reaffirm your interest.

And modern companies don't want to meet a ten-paragraph, formal give thanks you lot letter that takes ten minutes to read. In fact, it might make them want to hire you less because they'll incertitude whether yous're a fit for their company civilisation. That's why I recommend keeping your message short and genuine, like the sample in a higher place.

Even if information technology's a second- or 3rd-round interview, this type of very brusk, concise thank-you lot e-mail tin can still exist effective. Here's an example of the type of message I'd personally send if I were job hunting right at present:

Example Interview Thank Yous Email #ii:

Hi Daniel,

Cheers for your fourth dimension yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers you're trying to concenter.

I'm confident that I can take what I've learned at <Electric current Employer'due south Name> and footstep into your role and be successful, so I'm eager to hear your feedback when you have a take chances.

Don't hesitate to contact me in the meantime if you take any questions or concerns.

All-time regards,
Biron Clark

However, if you lot're in a more traditional or formal industry, or if yous want to send a thank you note in the mail rather than email, i of the side by side two thank you note examples will be better.

Sample Interview Thank Y'all Email/Letter #3:

Hullo <Interviewer's Name>,

Cheers for taking the time to speak with me <yesterday/Friday/etc.> almost the <Job Title> position at <Company Name>. It was a pleasure talking with you, and I enjoyed learning more than about the opportunity.

The information you shared about <Something specific about the job that interests you> sounded particularly interesting.

I am confident that my skills will permit me to come up in and succeed in this role, and it'due south a position I'd be excited to take on.

I'm looking forward to hearing from y'all about the next steps, and please don't hesitate to contact me if you need whatever additional information in the meantime.

Thank you again.

All-time regards,

<Your Commencement and Concluding Proper name>

This instance above is a little longer and more than formal. Y'all could send this as a handwritten give thanks you letter after the interview, or as an email.

Note that at the end of the third paragraph, you could also add together details virtually WHY you feel confident you'd succeed in this role. Doing this will make your thank you email more than convincing to hiring managers.

Try to remind them of something you shared in the interview, like a piece of by feel, or a skill you have, that will prove to them you lot'll be able to come in and exist successful in their part.

Sample Interview Thank You Email/Alphabetic character #four:

Honey <Interviewer's Proper name>,

Cheers for taking the time to run across with me <yesterday/Fri/etc>. I'thou very excited about the opportunity to piece of work at <Company Proper name>.

The <Job Championship> role sounds exciting and is a position that I'm confident I'd excel in due to my prior experience in <experience or skill that would aid you succeed in this job>.

I look forward to hearing feedback as soon as you have any updates and would love to go along discussing the opportunity with you at that point.

Please don't hesitate to contact me if you need whatsoever boosted information in the meantime. Thanks over again, <Interviewer's Name>.

Best regards,

<Your Kickoff and Last Name>

This is the most formal of the three thank yous notes nosotros've looked at.

Even the greeting is formal… "Dear" instead of "Hello."

Of course, yous can arrange the tone/greeting in any of these sample thank you notes.

You could also take pieces from each example and combine them, or add more customization.

So if you like 1, but feel it'south not formal enough, y'all can make adjustments. However, in most modern industries, you should be careful not to sound too stiff/formal. Your note should sound genuine.

What would y'all say if you lot were standing there, thanking them in-person? Writing out a cheers note isn't much different! Virtually people write very differently than they talk, and that's normally a mistake in your job search considering you terminate upward sounding very robotic and unnatural.

Cheers Electronic mail Length: How Long Should Your Message Be?

Some samples above are more formal while others are more than casual. You'll notice that they're all relatively brief, though. In my experience as a recruiter, a brusque give thanks yous email later the interview is all-time. On average, I recommend 85 to 150 words.

And that's true whether you're writing a cheers email after a phone interview, Zoom/video interview, or a 2nd/tertiary in-person interview.

It'due south also truthful whether you're writing to thank a recruiter, 60 minutes person, hiring manager, or anyone else who spent time interviewing you!

Your message could go upwards to 200 words if yous're very far forth in the hiring process and take spent multiple hours interviewing with people from the company, only I'd all the same aim to be brief and concise, rather than sending a full page.

Utilize your best judgement, though. You know your industry and prospective employer, and then think about what blazon of message they'll appreciate. The communication above is simply what works best for the greatest amount of people, on average.

How Soon to Transport a Thank You lot Email After an Interview

Aim to ship your post-interview thank you e-mail the 24-hour interval after your chore interview, between 12:00 pm and iii:00 pm. If your interview was on a Friday, so send your electronic mail the same day, in the evening instead of waiting a day. (This is to avoid sending your email on a weekend).

Always brand sure the email is sent within 24 hours of your interview and so that your conversation is withal fresh in the interviewer'southward mind.

If you make up one's mind to send your thanks annotation equally a letter in the mail, you should still send it within one or ii business days of your job interview. They won't receive it as before long, because the thanks letter needs to get delivered, but it's best to transport it soon later on the interview and so the employer receives your note relatively quickly.

Crucial Step: Add Customization to Your Interview Thank You Emails

Whenever sending thank yous notes or emails subsequently an interview, be sure to mention a specific topic you discussed with the interviewer, and why you lot enjoyed discussing it with them.

This is the best way to immediately show them that your post-interview thank you electronic mail is written especially for them, and not chop-chop pasted from a generic template.

Customization is key! Even the best cheers email templates or examples volition announced to exist low-effort (and will NOT print the interviewer) if you don't customize them and show that you really wrote this for them.

And so what types of things can y'all mention? Here are some ideas…

Kickoff, you could mention something interesting y'all learned nigh the chore or company from them. What caught your attention and sounded exciting about the position? If something sounds great nearly the function, say so!

Or, you could reference one or two of their interview questions and answers you gave in response. For example, if the interviewer asked an interesting question that you enjoyed talking most, you could say:

"I actually enjoyed your question nigh ___ and the give-and-take that it led to. It was also cracking learning nigh how XYZ visitor does ___".

Or you could mention something personal they discussed with you! Maybe the interviewer told you they're going to watch their son at a big basketball game tournament that evening.

You could say:

"By the way, I hope your son'south squad did slap-up at the basketball tournament. How did things turn out?"

Every bit another example, perchance you mentioned that you love coffee, and the interviewer said, "oh, then you HAVE to try Corner House Java around the corner. All-time coffee in town."

Y'all could write:

"By the way, I tried a latte from Corner Business firm Coffee on the manner abode, and you were absolutely right. It was the best coffee I've had in a long time."

The bottom line is: The more you customize your email after the interview, the more hiring managers will appreciate it. You'll discover that each sample e-mail higher up includes infinite for customization, and this is why.

Is Information technology Best to Send a Thank You lot E-mail or a Annotation/Letter?

I become asked this frequently: "What's your opinion on sending a thank you lot e-mail, versus mailing a thanks letter later your interview?"

For most people, I recommend email. There are three reasons why:

Y'all can make sure it gets delivered at the verbal time you want
It's easier and takes less time
Information technology's more than modern and simpler for the company

However, in specific cases, you may want to send a thank yous letter in the mail after an interview.

A newspaper thanks notation/letter might exist better if you're in a very traditional industry (similar wedding ceremony planning). Or if you're interviewing for a very high-level position (similar CFO, Caput of Operations, etc.).

Just for most task seekers, I recommend sending a thank you email.

I more than selection to consider: You can write a personalized thank you carte and and so send a motion-picture show of it digitally, either in a LinkedIn message or in an email. That's a good way to stand up out and give a more than personalized feel to a digital message.

Before You Send, Proofread EVERYTHING

Electronic mail templates are merely as good equally the try you put into filling them out and proofreading them.

Go over every particular and brand sure it actually makes sense for your state of affairs. If non, sending that thanks email or letter will do more damage than good.

Example: In the tertiary sample email earlier in this article, it says, "thanks for taking the time to meet with me."

If y'all had a phone interview, yous should say, "thanks for taking the time to talk on the phone with me."

Right?

Otherwise, information technology's going to sound a fleck odd, and they might suspect you just cut & pasted from a template. Not good!

Then be careful, take your time with these sample emails, and make sure every single give-and-take makes sense.

Mistakes to Avoid When Sending Post Interview Cheers Emails

Now you know the basics of how to send a great thank yous email later on the interview. Let'southward cover a few mistakes to avoid now, though.

Some of this will be review if you read everything above, but I want to make sure you don't practice anything that could cost you lot the task!

First mistake: waiting likewise long to send it. You really want to send this within 24 hours after your interview.

Side by side, don't e'er copy and paste the same exact email to send to multiple people. They volition compare and it looks sloppy/lazy. Information technology takes a lot away from the impact your thanks e-mail will have.

Don't always put multiple people in the "To" field of the electronic mail either. You should be sending one email to one recipient at a time.

Otherwise, it looks lazy/rushed.

And another large mistake: Thinking y'all don't need to ship an interview thank you email because the person you met wasn't the official hiring manager.

I'd recommend sending ane whatsoever time you had a face-to-confront interview with someone. (Or even a video interview.)

Everyone'southward opinion can count and the hiring director can ask everyone what they thought of yous. Don't option and cull who "deserves" a thank y'all electronic mail. Send information technology to everyone you've met confront to confront and play it safe!

One more pocket-sized error: Non asking for business cards subsequently you run into each person during a day of interviewing.

Getting concern cards from each person you met with during the interview is the easiest manner to keep rail of names and email addresses so you can give thanks them afterward via email.

So make a habit of asking for this later on each conversation!

Bailiwick Lines for Thank you Electronic mail After Interview

Apply any of the following subject lines when sending your professional person thanks email, whether to a recruiter, hiring manager, or other company representative.

Thank you for your time
Thanks for your time
Thank you for your time on <day>
Following up on our conversation
A follow-up (and brief thank you!)
Thank you for meeting with me!
I enjoyed our coming together

If you lot follow the advice higher up, you'll take a slap-up thank you e-mail or letter to help you stand up out and land the job!

And finally, if you give thanks the employer simply don't receive feedback after a week, read this guide on how to follow up for feedback after your interview.

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Source: https://careersidekick.com/thank-you-note-after-interview/